Looking to register a private limited company in Kenya? This guide walks you through the process using the eCitizen portal, from setting up your account to submitting forms and paying fees. Get ready to add that coveted “LTD” suffix to your business name and unlock unique benefits!
Private limited companies in Kenya offer advantages like limited liability, meaning your personal assets stay protected if the business faces debt or legal issues. You’ll need an eCitizen account, three proposed business names, a passport photo, and a device with internet. Let’s dive into the steps to get started.
| Requirement | Description | Source |
|---|---|---|
| eCitizen Account | A registered account on eCitizen.go.ke to access services | eCitizen Portal |
| Proposed Names | At least 3 unique business names for approval | Business Registration Services (BRS) |
| Passport Photo | Clear photo of the applicant for identity verification | |
| Device & Internet | Computer or phone with a stable connection | |
| Registration Fee | Ksh 10,750, payable via M-Pesa, Airtel Money, etc. |
Why Choose a Private Limited Company in Kenya?
Opting for a private limited company shields your personal finances from business risks. It also boosts credibility with clients and banks, making loans or partnerships easier. Plus, it allows multiple shareholders, spreading ownership and responsibility—perfect for growth-minded entrepreneurs.
Steps to Register a Private Limited Company in Kenya
Follow these steps to legally register your company and operate with the “LTD” status. Each part builds on the last, so take your time to get it right.
Step 1: Log Into Your eCitizen Account
Head to eCitizen.go.ke and sign in. If you don’t have an account, register with your email, phone number, and ID. This portal is your gateway to government services.
Step 2: Verify Your One-Time Password (OTP)
For security, eCitizen may send a PIN to your email or phone. Enter it when prompted to confirm your identity. This quick step keeps your application safe.
Step 3: Navigate to the BRS Tab
On the eCitizen dashboard, scroll to “Agencies.” Click the Business Registration Services (BRS) tab. Switch to the correct user account if needed, then land on the BRS dashboard to start.
Step 4: Click “Make Application”
Look for the blue “Make Application” button on the BRS dashboard. It’s your starting point for launching the registration process. Click and move forward.
Step 5: Select Private Limited Company
In the new window, find the “Private Limited Company” box. Hit “Apply Now” to begin filling in your business details. This sets the stage for your LTD journey.
Step 6: Propose Business Names
Enter at least three unique names you’d like for your company. Think creative but simple—avoid names too similar to existing businesses. Save and continue once you’re done.
Step 7: Enter Applicant Details
Fill in your role (e.g., director), address, and postal code. Double-check for accuracy—mistakes here can delay approval. Precision pays off in this step.
Step 8: Complete the Articles of Association
Define how your company runs with the Articles of Association. Add the nature of your business, accounting period end month, number of employees at launch, and estimated annual turnover. Save before moving on.
Step 9: Provide Office Addresses
Every business needs a legal address. Input your physical location, postal address, and postal code. Verify each detail, then save and proceed.
Step 10: Describe Your Shares
Click “Add” to outline share details. Specify the category, number of shares, and value per share. Solo entrepreneurs can assign themselves 100% ownership here.
Step 11: Add Ownership Information
Enter details for directors and shareholders—national ID, KRA PIN, and passport. Note each person’s share percentage and voting rights, whether direct or indirect. Accuracy is key.
Step 12: List Beneficial Owners
Identify who owns or controls the company. Provide their name, ID number, type of control, and actions. Save and continue to keep the process moving.
Step 13: Download and Complete Forms
Download forms like CR1, CR2, CR8, CR10, CR12, BOF1, and the Statement of Nominal Capital. Fill them out, upload the completed versions, and click “Submit and Review.”
Step 14: Review Your Application
Check every detail across all forms. Edit any errors—names, addresses, or share info. A thorough review prevents delays from the government’s side.
Step 15: Make Your Declaration
Confirm all information is true. Check the radio box, then click the green “Finish” button. This locks in your submission for processing.
Step 16: Pay the Registration Fee
Pay Ksh 10,750 via M-Pesa, Airtel Money, Equity, or other options on eCitizen. Once paid, officials review your documents. You’ll get an email on approval or requests for changes.
Converting a Business Name to a Private Limited Company
Already have a registered business name? Turning it into an LTD is straightforward. Gather your business name registration certificate, ID documents, passport photos, and KRA PINs for directors and shareholders.
Steps to Convert
- Log into eCitizen and go to the BRS tab.
- Switch to the account tied to your business name.
- Click “View” under “My Businesses” for your business.
- Select “Maintain a Company” from the menu.
- Choose “Make Application” from the dropdown.
- Pick “Cessation to Convert,” select Private Limited Company, and upload your certificate.
Follow the prompts, submit, and pay the fee. You’ll soon have your LTD status!
Common Questions About Private Limited Company Registration in Kenya
What Are the Requirements for Private Limited Company Registration in Kenya?
You need an eCitizen account, three proposed business names, a passport photo, a device with internet, and Ksh 10,750 for the fee. Gather ID documents and KRA PINs for directors and shareholders too.
How Long Does It Take to Register a Private Limited Company in Kenya?
Approval varies, often taking 1-3 weeks if all documents are correct. Delays happen if forms have errors—double-check everything before submission.
What Are the Benefits of a Private Limited Company in Kenya?
Enjoy limited liability, protecting personal assets, plus better credibility for loans and contracts. It supports multiple owners and simplifies growth plans.
How Much Does Private Limited Company Registration in Kenya Cost?
The standard fee is Ksh 10,750, payable via eCitizen with options like M-Pesa or Airtel Money. Check for updates on the portal.
Tips for a Smooth Registration
- Choose unique, simple business names to avoid rejection.
- Keep ID and KRA PIN copies handy for quick uploads.
- Check internet stability—slow connections can disrupt eCitizen.
- Save at each step to avoid losing progress.
For more info check eCitizen or trusted providers for details.
