You’ll need KRA-approved tools like ETRs or POS systems. These connect to KRA’s system to share invoice details right away.
| eTIMS Requirements | Details |
|---|---|
| VAT Registration | Must have a KRA PIN and VAT certificate. |
| Approved Devices | ETRs or POS systems for creating invoices. |
| Internet Connection | Stable connection for sending data to KRA. |
| Invoicing Software | Needs eTIMS integration for compliance. |
| KRA PIN | Connects devices to your tax account. |
| Authorized Vendors | Buy devices from KRA-approved suppliers. |
| Training | Teach staff to use eTIMS tools properly. |
Source: Kenya Revenue Authority
What You Need for eTIMS
Your business needs a few things to use eTIMS. You must be VAT-registered with a KRA PIN. Get an ETR or POS system approved by KRA. A good internet connection is a must for sending invoices. Your software should work with eTIMS. Buy from KRA-approved vendors. Train your team to use the system well.
Steps to Sign Up for eTIMS
Check VAT Status
Make sure your business has a VAT certificate and KRA PIN on the iTax portal.
Go to eTIMS Site
Visit kra.go.ke for eTIMS. Click “Sign Up” to begin registering your business for invoice compliance.
Pick Sign-Up Option
Hit “Sign Up” on the eTIMS portal. A pop-up asks for “Sign Up Type.” Choose what fits your business and go on to add your details for registration.
Add Your Details
Enter your KRA PIN, business name, type, phone, email, and password. Check the phone number. You’ll get an OTP to confirm it. Fill in everything correctly before moving forward with the signup.
Confirm OTP and Terms
Type in the OTP sent to your phone. Agree to KRA’s privacy terms by checking the box. Click “Sign Up” to finish. A message will show your registration is complete. Save your login info for later use.
Finish Setup
Once registered, set up your devices. Link your ETR or POS to eTIMS. Test it to ensure invoices reach KRA. Keep your KRA PIN ready for setup. Reach out to an approved vendor for help if needed. Your business is now set to create eTIMS invoices and follow KRA rules.
How to Generate eTIMS Invoices
Sign Up for eTIMS
Register on iTax or at a Tax Service Office with your KRA PIN.
Buy Approved Tools
Get an ETR, POS system, or mobile eTIMS app. Pick what suits your business from KRA-approved vendors.
Set Up Equipment
Link your ETR or POS to eTIMS. Make sure your software connects with KRA’s system. Test it to ensure invoices are generated correctly.
Make Invoices
Add sale details like items, prices, and VAT into your ETR or POS. The system creates an invoice with a QR code and KRA PIN. It sends it to KRA within a day.
Share and Save Invoices
Give customers their invoice by printing it or emailing it. Save every invoice for KRA checks. Use the iTax portal to see if invoices are sent. Keep your records tidy to avoid problems during tax audits.
Use Mobile eTIMS
For the eTIMS app or web portal, log in with your details. Enter sale and customer info. Create the invoice and save or send it. The app sends data to KRA automatically. Check iTax to confirm all invoices are recorded properly for compliance.
Why Use eTIMS
- Sends invoices to KRA instantly for clear records.
- Keeps you compliant to avoid KRA fines.
- Makes VAT filing simple with automatic uploads.
- Lets you track sales data in real time.
Frequently Asked Questions
What is eTIMS?
eTIMS is KRA’s system for VAT-registered businesses to create and send tax invoices in real time.
How do I sign up for eTIMS?
Verify VAT registration, visit kra.go.ke, click “Sign Up,” enter taxpayer details, verify OTP, and agree to terms.
How do I generate an eTIMS invoice?
Register for eTIMS, get KRA-approved devices, set up your system, enter sale details, and send the invoice to KRA.
What do I need for eTIMS?
You need a VAT certificate, KRA PIN, approved devices, stable internet, and compatible software.
